📖 How to use this template

This is a ready-to-run space for taking a team brainstorm from "we should talk about this" to shipped action. It comes pre-loaded with one example topic — improving new-hire onboarding — so you can see how everything works together before swapping in your own topic.

1. Duplicate this project into your own organization (dropdown next to the project name, then Duplicate)
2. Replace the focus question in 1️⃣ Prep the Brainstorm with your own, and set the timer and invite list while you are there
3. Switch 2️⃣ Collect Ideas to Board view — that is where ideas move left to right as the team works them
4. Delete the sample onboarding cards, keeping the statuses, tags and both sublists as they are
5. Once you have volume, set Impact and Effort on each idea and sort in Table view to get your discussion order

The structure

• 1️⃣ Prep the Brainstorm — get the session ready: focus question, technique, invite list, context, timer.
• 2️⃣ Collect Ideas — the board. Every idea lives here as a task and moves through statuses as the team works it.
• 3️⃣ Group Ideas by Theme — cluster similar ideas and cut duplicates before voting.
• 4️⃣ Evaluate & Prioritize — score, vote, and promote the ideas worth pursuing.
• 5️⃣ Turn Ideas into Action — approved ideas become real tasks with one assignee and one deadline each.
• 6️⃣ Wrap Up & Follow Through — recap, check in, and close the loop.

Board view & statuses

Switch Collect Ideas to Board View to see six columns: New Idea → Needs Review → Approved → In Progress → Done, plus Parked for ideas you're setting aside for now (nothing gets deleted). Drag cards across live during the session, or async over a few days for remote teams.

Tags

Tag ideas as Culture & Team, Process & Operations, Tools & Systems, or Communication to track theme, and Quick Win / Needs Research to flag effort. Group or filter by tag to see which theme pulled in the most ideas — that's usually a signal of where the real problem lives.

Sublists

• ⭐ Prioritized Ideas — a cross-cutting view of everything the team approved, so a follow-up meeting doesn't require digging through the whole board.
• 🚀 Committed Action Items — the concrete follow-ups with assignees and deadlines attached. Check this one during a standup.

Running the session

1. Pick one focus question, e.g. "How can we improve onboarding for new hires?" A sharp prompt beats a vague one.
2. Choose a technique: Mind Mapping for broad topics, Brainwriting (try the 6-3-5 method: 6 people, 3 ideas, 5 minutes) for equal airtime, Round-Robin so nobody dominates, Reverse Brainstorming ("how would we make this worse?") to break a rut, or Starbursting to pressure-test one idea from every angle.
3. Keep it short: 15–45 minutes with a hard stop. Time pressure beats waiting around for inspiration.
4. Capture every idea as a card in Collect Ideas — no judgment at this stage, just volume.

After the session

Group similar ideas, vote, and move the winners to Approved. Give each one a single assignee and a real deadline — an idea with nobody assigned rarely happens. Then close the loop: post a short recap of what was decided and by whom, so the brainstorm doesn't quietly die in someone's notes.