📖 How to use this template

GTD keeps your commitments in a system instead of in your head. This project holds the context tags, the statuses each GTD list needs, and sample tasks showing how those lists behave.

1. Duplicate this project into your own organization (dropdown next to the project name, then Duplicate)
2. Delete the sample tasks once you have looked at them. They show the shape, they are not meant to be kept
3. Tag every task you add with one context: @work, @home, @errands, @calls, @computer, @deep-focus, @quick-wins or @admin
4. Swap the Personal, Trip and Work sublists for one per context you actually use, so a tag becomes a one-click view
5. Read the GTD Terminology section below for the five steps, and the full GTD guide for the clarify decision tree and the weekly review

The statuses carry the method. To-do and In progress hold your next actions, Waiting For is the delegated list, and Someday is the parking lot you revisit weekly.

Two habits do the rest: pair every Waiting For task with an assignee and a due date so it doubles as your follow-up reminder, and keep reference detail in the task description rather than the title so the list stays scannable.

GTD Terminology

5 steps of GTD:

1. Capture

   • Dump all the tasks/ to-dos/ events. Write down all the big things and all the small stuff. → My Tasks (Inbox)

2. Clarify/ Process

   • Actionable?
   • Requires immediate action? (2 minutes or less) → Complete it right away.
   • Requires more than 2 minutes → Next action
   • Non-actionable? Make as reference or discard. Deferred for later? (Someday/Maybe list → Peekaboo tasks and set to reshow later)

3. Organize

   • Transfer the tasks into the right project
   • Add a deadline to the task
   • Prioritize the tasks based on projects, time, context.
   • Delegate the task to a member.

4. Review

   • Review tasks twice a day to see if anything needs to be updated and revised.

5. Engage

   • Start working on the important things.

References:

• Set Up GTD Method in Quire to Live a Stress-free Life
• Quire Peekaboo and GTD Methodology: A Miracle for Your Productivity Hack

If encounter any questions, feel free to reach out to message us. 😃