Permissions and Roles in Quire

Last updated: July 3, 2026

Teamwork is all about collaboration, but not everyone has the same role in your organization. That is the reason why we decided to enhance permissions in Quire. Besides the default roles, you can now customize and add more roles to your organization and projects.

The case for role-based access control is well-established in security and information governance literature. According to NIST's RBAC (Role-Based Access Control) standard, the reference model most modern SaaS platforms implement, roles should be defined once and then assigned to members, instead of permissions being granted ad hoc per user. That's exactly the design Quire's permission system follows. The benefit is consistency. Two members with the same role have exactly the same access, every time.

Whether you are an admin, a team leader, or a collaborator, here is how permissions control works in Quire.

There is one thing you should know beforehand. Organization level members have more power than Project level members. To put in other words, Organization Admin has the ultimate permissions, including managing every project within that organization and its members.

What are the default organization-level roles?

Normal+ and Limited+ are only applicable for the organization level. These two roles can access all projects in the organization.

What are the default project-level roles?

Note:
¹ Can only change the task's status when it is assigned to that particular member.
² Can only edit the task's date, status and priority when the task is assigned to that particular member. Cannot edit the task's assignee.
³ Can only edit and delete the comment when it is added by that particular member.
⁴ Edit the task's name and description when the task is assigned to or created by that particular member.
⁵ Change the tags when the task is assigned to or created by that particular member.
⁶ Without this permission, the user can still delete the tasks that he/she created.

How do you create new roles and customize defaults?

Customizing the permission roles is only available in Professional, Premium, Enterprise plans. More information can be found at our Pricing page.

On the Organization Members settings page, scroll down to the Permission Control section to customize what each permission role can do. Click the pen icon on the right-hand side.

The Admin role cannot be edited or deleted.

To change the customize permission role back to the default settings, click Reset to default and select a role you want to change back to.

Of course, the default roles cannot be enough if you are working on a complicated project. You can add new roles to your organization. The good news is you can add as many roles as you wish! Stay creative!

Creating new permission roles is only available in Premium, Enterprise plans. More information can be found at our Pricing page.

Enterprise organizations that want centralized login alongside custom roles can also set up Single Sign-On.

What is Quire's External Team feature?

When you want to outsource your tasks to other team members without giving them the full access to your projects, you can create an External team. The External team can only view and manage the tasks that are assigned to them. For a walkthrough of the setup, see 5 Easy Steps to Quire's External Team.

External team is only available in Professional, Premium, Enterprise plans. More information can be found at our Pricing page.

Running more than one linked organization? Master Organization uses this same permission model to control access across every organization at once.

That's all for today's blog post. For more details, you can visit our guide.

Ready to set up the right permissions for your team?

If your Quire organization has more than five members, the default roles usually need at least a small tweak. Pick the project where the role question is most contentious (usually the one with cross-team collaborators), customize the Limited or Normal role to match what your team actually needs, and test with one person before rolling it out. Most permission setups settle within an afternoon once you've tried one configuration on a real project.

Frequently Asked Questions

What are the default roles in Quire's organization-level permissions?

Quire has five: Admin (full control), Normal+ (global access, can create but not delete projects), Normal (can create projects), Limited+ (global access, no create), and Guest (limited or no access).

What are the default project-level permissions in Quire?

Project-level has four: Admin (full control), Normal (manages tags and statuses, edits any task, installs apps), Limited (can only edit or change status on tasks assigned to or created by them), and Guest (limited or no access).

Can you create custom roles in Quire?

Yes. Customizing default roles is available on Professional and up; creating entirely new roles needs Premium or Enterprise. The Admin role can't be customized or deleted on any plan.

What is the External Team feature in Quire?

It's a permission scope that gives outside collaborators access to specific assigned tasks without exposing the full project, available on Professional plans and up. Seats cost the same as regular members since it's about scoping access, not saving money.

Which Quire plan supports the full permissions and roles feature set?

Enterprise supports everything: custom roles, External Team, and full permission control. Premium adds custom role creation, and Professional adds customizing defaults plus External Team.