features · Apr 28, 2022
Tame Your Inbox and Turn Emails into Quire Task
Last updated: May 29, 2026
TL;DR: Email to Quire lets you forward any email to a project-specific Quire address and Quire creates a task (subject becomes task name, body becomes description, attachments and recipients preserved). Put a task ID in the subject and the email becomes a comment on that task instead. Available on Professional and higher Quire plans.
Emails have been taking over our lives for decades. No matter how many communication apps have been launched, people still rely on emails to collaborate and communicate.
The numbers explain why this matters. McKinsey's knowledge worker study found that knowledge workers spend roughly 28% of their workweek reading and responding to email, and the Radicati Group puts the number of business emails sent per worker per day at over 100. Most of that traffic contains real work commitments that never get tracked anywhere structured. Email to Quire is built to close that gap: forward the email that contains the actual task, and it lands in your project with the structure intact.
However, emails aren't meant for project management. And it's about time to put an end to the inbox martyrs culture. We all dream about a day when we can move our team away from emails and use a smarter way to track conversations and tasks.
How do you forward emails and turn them into tasks in Quire Projects?
With the latest feature Email to Quire, you can finally send emails directly from your mailbox to your Quire workspace and create tasks or add comments!
Email to Quire is only available in Professional subsription plan and higher tiers. More information can be found on our Pricing page.
Customizing Quire email address is only available in Premium and Enterprise plans. More information can be found on our Pricing page.
In the Project Settings, choose Email to Quire and check the box Create tasks from emails. Now you can see the email address that we have created for you.
Go back to your mailbox, forward an email to that particular email address, and voilà, a task in Quire is automatically created for you!
Do not use bcc when forwarding an email to Quire. Please use cc instead.
All of the members who have the email address can forward an email from their mailbox to that email address and create a task in that project.
Only Project or Organization Admins can enable or disable the option to create tasks from emails.
How Quire translates your email to Quire task
Not sure what happened next after you forward an email to Quire? Here’s how Quire translates your email:
| Quire | |
|---|---|
| Email Subject | Task name |
| Email Subject with <Date> | Task’s start and due date |
| Email Subject with #TagName | Task’s tags |
| Email Subject with !Priority | Task’s priority |
| Email Body | Task description |
| To | Task's assignees |
| Cc | Task's followers |
| Email attachment | Task attachment |
How does Quire's Email to Quire compare to similar features in other PM tools?
Most PM tools eventually shipped some kind of email-to-task feature. They differ in what's preserved, where the address is generated, and which tier supports it.
| Tool | Email-to-task support | Preserves attachments + recipients | Plan tier required |
|---|---|---|---|
| Quire | Per-project address with inline syntax (date, tag, priority) | Yes (attachments, To→assignees, Cc→followers) | Professional and above |
| Asana | Forward to x@mail.asana.com; My Tasks default | Attachments yes; recipients no | All plans |
| ClickUp | Per-list email address; Email ClickApp | Yes | Free for basic; Business+ for full |
| Monday | Per-board email address | Yes | All plans |
| Trello | Per-board email address | Limited (no real recipient handling) | All plans |
The pattern: almost every PM tool now ingests email. Quire's distinctive piece is the inline syntax in the subject (date, hash-tag, bang-priority) and the per-project address with full To/Cc role mapping.
How do you forward emails and turn them into comments in Quire Projects?
If you would like to add a comment directly from your mailbox, here’s how: Check for the task ID and put it in the Email Subject before forwarding the email to Quire.
For example, if the subject is: “Regarding the inventory”, you want to add the email body to a task with the ID of #123, you can edit the subject to “Regarding the inventory #123” then forward it to the Quire email address.
You can only forward an email to create one comment. Putting multiple task IDs in the email subject will not create multiple comments in different tasks.
How Quire translates your email to Quire task’s comments
| Quire | |
|---|---|
| Email Subject & Body | Task Comment |
| Email to Members' Emails | Task's Assignees |
| CCed Members' Emails | Task's Followers |
| Email Attachment | Task Attachment |
How do you forward emails into Quire My Tasks?
Similar to how you create a task in your Quire Project, you can also forward an email from your mailbox to Quire My Tasks.
In Account Settings, scroll to the Email to Quire section and check the “Create tasks from emails”. You can now forward an email to your My Tasks and create a personal task from your mailbox.
Anyone with the email address can forward an email to your My Tasks and create your personal tasks from the email address. Therefore, do not share this email with anyone if you don’t wish them to create your personal tasks.
Ready to stop losing tasks in your inbox?
For many years, emails remained a way of life. It's time to change it. You deserve a better and more effective way to manage your work, instead of the email cluster way.
By forwarding emails to create Quire tasks, assigning them to the ones in charge, and changing the due date to manage the schedule, you are giving your team a chance to have a more productive way to work while still keeping a foot in email's message-centric world.
Email to Quire is available on Professional and higher Quire plans. Customizable email addresses unlock on Premium and above. Full details on the pricing page.
