How do I assign a task to an External Team in Quire?

Click the assignee icon on a task and select an External Team from the dropdown. A task assigned to an External Team can also still be assigned to internal project members at the same time.

External Teams in Quire Permalink

Q: What is an External Team in Quire?

An External Team lets you outsource tasks to third-party collaborators without exposing your internal project data. External members can only see and manage tasks assigned to them and can create subtasks under those tasks. This feature requires a Professional, Premium, or Enterprise plan.

Q: How do I create an External Team in Quire?

Click the dropdown menu next to the project name, select "Edit members," then click "+ Create new team" in the External Teams section. Enter a team name and add members by their email addresses.

Q: What can External Team members access in Quire?

External Team members can only view and manage tasks assigned to them — they have no access to unrelated project data. Their exact permissions (editing, scheduling, assigning, deleting) depend on their role — Admin, Normal, Limited, or Guest — within the External Team.

Q: Can External Team members manage project statuses or tags in Quire?

External Team members cannot create, edit, or delete project statuses. Admin and Normal roles can manage tags, but only Admin and Normal members of the External Team can delete tags they created themselves.

Q: Do External Team members count toward my Quire subscription seats?

Yes. External Team members count toward your organization's total member seats. If you have 6 internal members and 2 External Team members, you need to purchase 8 seats when upgrading your plan.

Q: How do I edit or remove an External Team in Quire?

Go to the project dropdown > Edit members > External Teams. Hover over the team name and click the pen icon to add or remove members, or the trash icon to delete the team entirely.

An External Team allows you to outsource tasks to third-party collaborators without exposing your internal projects or sensitive data. External team members can only access the tasks assigned to them and may create and manage subtasks under those tasks.

External Teams are available on the Professional, Premium, and Enterprise plans. More information can be found on our pricing page.

Create an External Team

Click the dropdown menu icon next to the project name.
Select Edit members.
In the External Teams section, click + Create new team.
Enter a team name.
Add members by entering their email addresses.

Note: External Team members count toward your organization’s total member seats. This affects subscription pricing when upgrading your plan.

Edit or Delete a Team

Edit a team: Hover over the team name and click the pen icon to add or remove members.
Delete a team: Hover over the team name and click the trash icon.

Assign Tasks to an External Team

Click the assignee icon on a task.
Select an External Team from the dropdown list.

Assign a task to an External Team using the assignee menu

Note: A task assigned to an External Team can still be assigned to internal project members.

External Team Permissions

Permissions by Role

External Team members have restricted access based on their assigned permission role. They can only view and manage tasks assigned to them and cannot access unrelated project data.

Below is an overview of permissions by role:

	Admin	Normal	Limited
Member management Invite members to the External Team, manage member’s permission	V
Manages project tags Create, edit and delete tags in the projects	V¹	V¹
Manage project’s statuses² Create, edit and delete statuses in the projects
Change statuses Complete and change tasks’ statuses	V	V	V³
Schedule Manage start, due, priority	V	V	V⁴
Assign Manage assignees	V	V	V⁴
Install apps	V	V
Edit Add and edit any subtasks to assigned tasks (including task’s name, description, attachments, and tags), add and remove sublists	V	V
Edit with limitations Add subtasks to assigned tasks, edit assigned tasks, write comments to any tasks	V	V	V⁵ ⁶ ⁷
Delete tasks Delete tasks created by External Team members	V	V	V⁸

Note:
¹ Tags can only be deleted if created by the same External Team.
² Project status management is not available to External Teams.
³ Status changes are allowed only for tasks assigned to that member.
⁴ Scheduling and assignment changes (status and priority) apply only to assigned tasks. Cannot edit the task’s assignee.
⁵ Comments can be edited or deleted only by their author.
⁶ Task name and description edits apply only to assigned tasks or if created by that member.
⁷ Tag changes apply only to assigned tasks or if created by that member.
⁸ Tasks can be deleted only if created by that member.

You can customize permission roles in Organization Members settings. Learn more about permission roles and organization member management.

Frequently Asked Questions

What is an External Team in Quire?

A way to outsource tasks to third-party collaborators without exposing your internal project data. External members can only see and manage tasks assigned to them. Available on Professional, Premium, and Enterprise plans.

What can External Team members access in Quire?

Only tasks assigned to them. Their exact capabilities depend on their role (Admin, Normal, Limited, or Guest) within the External Team.

Can External Team members manage project statuses or tags in Quire?

They cannot create, edit, or delete project statuses. Admin and Normal roles can manage tags, but can only delete tags they created themselves.

Do External Team members count toward my Quire subscription seats?

Yes. They count toward your organization’s total member seats. 6 internal + 2 External Team members = 8 seats required when upgrading.

External Team members counted toward total organization member seats

How do I create an External Team in Quire?

Project dropdown > Edit members > External Teams section > + Create new team. Enter a team name and add members by email address.

Can a task be assigned to both an External Team and internal members at the same time?

Yes. A task assigned to an External Team can also be assigned to internal project members simultaneously.

How do I edit or remove an External Team in Quire?

Project dropdown > Edit members > External Teams. Click the pen icon to edit members or the trash icon to delete the team.

Please contact us if you need more assistance.