How do I share a document with all project members in Quire?

Create the document, open the "Share with" field, and select "Anyone with access." This immediately grants access to everyone who can open the project, including guests, so there is no need to add people one by one or send individual invitations. It is the fastest option when a document, such as shared notes or a reference file, needs to be visible to the whole team without exceptions. Keep in mind that "Anyone with access" only reaches people who already belong to the project, such as members and guests. It does not extend to external teams working on the project, so anyone collaborating through an external team account will still need to be granted access separately through the External Team sharing option if they also need to see that document. Save the document once you have selected this setting and access takes effect right away for everyone who can open the project. If guests or anonymous visitors should not see the document, choose "Members only" instead.

How do I share a document with specific teammates in Quire?

Create the document, then under "Share with" choose "Selected members" rather than "Anyone with access" or "Admins only." After selecting this option, a list of project members appears so you can pick out exactly the people who should be able to see the document, whether that is one collaborator or a small working group. Anyone not explicitly chosen from that list will have no access at all, including other project members who are not on it. This makes "Selected members" the right choice when a document is relevant to only part of the team, such as a draft shared with two reviewers before it goes to everyone else. Save the document once your selections are made, and access is limited to that exact list until you change the sharing setting again.

How do I share a Quire document with an external team?

Create the document and, under "Share with," select the specific external team you want to collaborate with instead of "Anyone with access" or "Selected members." External teams are outside groups added to a project for collaboration without being full project members, and sharing a document this way makes it visible only to people belonging to that particular external team. Other documents in the project stay hidden from them by default, so granting access to one document does not open up the rest of the project's content. If you work with more than one external team, you choose the exact team when setting sharing, which keeps each outside group limited to only what you have shared with them specifically. Save the document once the external team is selected, and its members will then be able to open it.

Document Permissions Permalink

Q: How do I control who can see a document in Quire?

Document access in Quire is set through the "Share with" field while you are creating the document, and it works alongside the broader permission roles that already govern access at the organization, project, and external team level. You get six choices: "Anyone with access" opens the document to everyone who can open the project, including guests, but not external teams, "Members only" opens it to project members while hiding it from guests and anonymous visitors, "Admins only" limits it to project administrators, "Selected members" lets you pick specific teammates by name, choosing an External Team shares it with just that outside group, and "Only me" keeps it visible to you alone. Because this setting is applied at creation time, it is worth deciding on the right audience before you save rather than searching for a separate permissions screen afterward. Each option controls visibility for that one document only, not the whole project.

Q: How do I restrict a document to project admins only in Quire?

While creating the document, set the "Share with" field to "Admins only" instead of "Anyone with access" or "Selected members." This is the setting to use for anything sensitive, such as budget details, internal policy notes, or performance reviews, that regular project members should not be able to open. Once saved with this option, only people holding the project administrator role can view or access the document. Regular members, even long-standing ones, will not see it in their document list at all, and external team members are excluded as well. There is no separate step required beyond choosing "Admins only" at creation and saving. If admin status changes later for someone on the project, their access to admin-restricted documents changes automatically along with that role, without needing to update the document's sharing setting again.

Q: How do I create a private document only visible to me in Quire?

Create the document, choose "Only me" under "Share with," and then save it. Only me keeps the document visible to you only, unlike "Anyone with access," "Members only," or "Admins only," which all give other people access. This is useful for personal notes or drafts you are not ready to share with the rest of the project. Once saved this way, the document stays visible only to you, and that holds true even if someone sends you the document's link directly, since access is controlled by the sharing setting rather than by whoever holds the URL. If you later decide to share it, you can reopen the sharing setting and switch to "Anyone with access," "Members only," "Admins only," "Selected members" with people chosen, or a specific external team.

Quire’s document permissions let you control exactly who can view or access each document. You can share documents with everyone who has access to the project or with members only, restrict access to admins or selected members, collaborate with external teams, or keep documents completely private. This works alongside the broader permission roles that govern access at the organization, project, and external team level.

Use this option for documents that need no special restrictions.

Create a new document.
Under Share with, select Anyone with access.
Save the document.

The document will be visible to everyone who can open the project, including guests. External team members will not see it.

Share document with all project members in Quire

Use this option to keep a document away from guests and anonymous visitors, for example on a public project or when the project is opened through a share link.

Create a new document.
Under Share with, select Members only.
Save the document.

The document will be visible to project members. Guests, anonymous visitors, and external teams cannot see it.

Share document with project members only in Quire

Use this option for sensitive or internal documents.

Create a new document.
Under Share with, select Admins only.
Save the document.

The document will be visible to project admins only. Other project members, guests, and external teams will not see it.

Share document with project admins only in Quire

Use this option when a document concerns only part of the team.

Create a new document.
Under Share with, select Selected members.
Choose the members who should have access.
Save the document.

The document will be visible to the selected members only. Other project members will not see it.

Share document with selected members in Quire

Use this option for personal notes or drafts.

Create a new document.
Under Share with, select Only me.
Save the document.

The document will be visible only to you, even if the link is shared.

Use this option to collaborate with an external team without exposing the entire project.

Create a new document.
Under Share with, select one of the available external teams.
Save the document.

The document will be visible to members of the selected external team only. Other project members will not see it.

Share document with an external team in Quire

Frequently Asked Questions

How do I control who can see a document in Quire?

When creating a document, use the Share with setting to choose the access level: Anyone with access, Members only, Admins only, Selected members, Only me, or a specific External team. Permissions are set during document creation.

Set Share with to Anyone with access when creating the document. Everyone who can open the project, including guests, will have access, but external team members are not included.

How do I restrict a document to project admins only in Quire?

Create a document and set Share with to Admins only. Only project admins will be able to access it.

Create a document, select Selected members under Share with, then choose the specific members who should have access.

Create a document and select the external team under Share with. Only members of that external team will see the document. Other project documents remain hidden from them.

How do I create a private document only visible to me in Quire?

Create a document and select Only me under Share with. The document will only be visible to you, even if the link is shared.

Please contact us if you need more assistance.

Share a Document with Anyone with Access

Share a Document with Members Only

Share a Document with Project Admins

Share a Document with Selected Members

Share a Document with Only Me

Share a Document with External Teams

Frequently Asked Questions

How do I control who can see a document in Quire?

How do I share a document with all project members in Quire?

How do I restrict a document to project admins only in Quire?

How do I share a document with specific teammates in Quire?

How do I share a Quire document with an external team?

How do I create a private document only visible to me in Quire?