Question 1

What's the difference between Chat and Comments in Quire?

Accepted Answer

Chat and Comments serve different purposes in Quire. Chat is a real-time conversation channel tied to an entire project, letting the whole team discuss work as it happens without attaching the conversation to any single task. Comments, by contrast, are attached to one specific task and stay embedded in that task's history, so anyone reviewing the task later can see the full discussion that took place around it. Use Chat when you need quick back-and-forth about the project in general, such as coordinating on priorities or sharing updates that affect multiple tasks. Use Comments when the discussion is specific to one piece of work and should remain permanently linked to it for future reference. Both tools sit alongside Documents, Sublists, and External Team as part of Quire's broader set of collaboration features, which together cover chatting, sharing reference material, organizing related tasks, and working with people outside your organization.

Question 2

How do teams communicate inside Quire besides task comments?

Accepted Answer

Beyond leaving comments on individual tasks, teams communicate in Quire through Chat, a real-time conversation feature tied to a project as a whole rather than to any single task. This makes Chat useful for discussions that affect the whole team or span multiple tasks, such as coordinating priorities, sharing updates, or asking quick questions that don't belong in one task's comment history. Because Chat is separate from Comments, teams can keep task-specific discussion attached to the relevant task while still having a dedicated space for broader project conversation. Chat is one part of Quire's larger set of collaboration tools, which also includes Documents for sharing reference material, Sublists for organizing related tasks, and External Team for working with people outside your organization. Access to these tools, including Chat, can be controlled through Chat Permission settings, so teams can decide who is able to participate in project conversations alongside task-level comments.

Question 3

Can I share reference documents alongside my tasks in Quire?

Accepted Answer

Yes. Quire includes a Documents feature specifically for creating and sharing reference material inside a project, separate from the tasks themselves. This gives teams a place to keep information such as background notes, specifications, or other material that supports the work in a project without cluttering individual task descriptions or comments. Documents live alongside other collaboration tools in Quire, including Chat for real-time conversation and Sublists for organizing related tasks, so reference material and task management stay in the same project space. Access to Documents can be controlled through Document Permission settings, which determine what any collaborator, whether internal or external, is able to see or edit. This makes it possible to share reference documents broadly with your team while still restricting sensitive material as needed. For more on managing who can access shared content like this, see the Securing and Administering section of the guide.

Question 4

Can I group related tasks together without creating a new project in Quire?

Accepted Answer

Yes. Sublists let you group related tasks together within a single project, so you don't need to create a separate project just to organize a subset of work. This is useful when a project contains distinct phases, workstreams, or categories of tasks that benefit from being viewed and managed as their own grouping, while still remaining part of the same overall project. Sublists are one of Quire's tools for sharing and organizing work, alongside Documents for reference material and Chat for project-wide conversation. Because Sublists exist within a project rather than as separate projects, tasks assigned to a sublist keep their connection to the rest of the project's structure, including comments, tags, and other task-level details. Access to what collaborators can do within a sublist can be controlled through Sublist Permission settings, allowing you to manage who can view or edit grouped tasks, including external collaborators working on that portion of the project.

Question 5

How do I work with people outside my own organization in Quire?

Accepted Answer

Use External Team to invite and collaborate with people who aren't part of your organization. This feature is designed for situations where a project needs input or work from clients, contractors, partners, or other outside collaborators, without requiring them to become members of your organization. External Team collaborators can work alongside your internal team within a project, participating in the same collaboration tools such as Chat, Documents, and Sublists depending on what access they're granted. To manage what these external collaborators can see or edit, Quire provides Document Permission, Sublist Permission, and Chat Permission settings, each controlling access for any collaborator, internal or external. This lets you bring outside people into a project for the specific work they need to do while keeping control over the rest of the project's content. For more detail on managing these access controls, see the Securing and Administering section of the guide.

Question 6

Do external collaborators need to join my organization to work with me in Quire?

Accepted Answer

No. External Team lets you invite people to collaborate on a project while they remain outside your organization entirely. They don't need to become members of your organization or go through the same onboarding as internal team members in order to work with you on shared tasks. This makes it straightforward to bring in clients, contractors, or partners for a specific project without changing your organization's membership or structure. While collaborating, external team members can be given access to the same collaboration tools used internally, such as Chat, Documents, and Sublists, depending on the permissions you set. What they can specifically see or edit is controlled through Document Permission, Sublist Permission, and Chat Permission, which apply to any collaborator, internal or external, working in the project. This keeps external collaboration flexible while still letting you manage access on a feature-by-feature basis.

Question 7

Can I control what external collaborators can see or edit in Quire?

Accepted Answer

Yes. Quire provides Document Permission, Sublist Permission, and Chat Permission settings, each of which controls what any collaborator, internal or external, can access within a project. These permissions apply separately to each collaboration feature, so you can decide, for example, whether an external collaborator can view or edit shared Documents, participate in a specific Sublist, or take part in project Chat, independent of their access to the other features. This granular control is useful when working with External Team members who only need access to part of a project, such as a single sublist of tasks, without being able to see or edit everything else. For a broader look at managing who can see or edit content shared through these collaboration tools, see the Securing and Administering section of the guide, which covers access control across the project as a whole.

Collaborating with Your Team in Quire Permalink

Communicate

Work with External Collaborators

Frequently Asked Questions

What’s the difference between Chat and Comments in Quire?

How do teams communicate inside Quire besides task comments?

How do I work with people outside my own organization in Quire?

Do external collaborators need to join my organization to work with me in Quire?

Can I control what external collaborators can see or edit in Quire?

Communicate

Share and Organize

Work with External Collaborators

Frequently Asked Questions

What’s the difference between Chat and Comments in Quire?

How do teams communicate inside Quire besides task comments?

Can I share reference documents alongside my tasks in Quire?

Can I group related tasks together without creating a new project in Quire?

How do I work with people outside my own organization in Quire?

Do external collaborators need to join my organization to work with me in Quire?

Can I control what external collaborators can see or edit in Quire?