Question 1

How do I control who can see a sublist in Quire?

Accepted Answer

Sublist access in Quire is controlled through the "Share with" setting, which you choose when you first create the sublist. The available options are Any members, which opens the sublist to everyone in the project, Admins only, which restricts it to project admins, Selected members, which lets you pick specific people, a specific External team, which shares it with that team's members, and a private setting where you save the sublist without selecting anyone, making it visible only to you. This permission choice can only be made during the sublist setup dialog when the sublist is created, not changed afterward through a separate settings screen. Sublist sharing works alongside the organization, project, and external team permission roles that already govern who can access the project overall, so a sublist's visibility is always a subset of what a member could otherwise see.

Question 2

How do I share a sublist with all project members in Quire?

Accepted Answer

To share a sublist with everyone in the project, create the sublist and, under "Share with," select "Any members," then save it. Every project member will then be able to view the sublist without any additional steps. This is the simplest sharing option because it does not require picking individuals one by one. Keep in mind that "Any members" only covers people who are members of the project itself. External team members are not included in this option, so if you also work with an external team on the same tasks, you need to add that team separately through the External team sharing option instead, or through a different sublist created specifically for them. The "Share with" setting can only be chosen when the sublist is first created, so plan the audience before saving.

Question 3

How do I restrict a sublist to project admins only?

Accepted Answer

To limit a sublist to project admins, create a new sublist and, under "Share with," choose "Admins only," then save it. Once saved, only people who hold the project admin role will be able to see or open that sublist. Regular project members, even those who can normally view most of the project's tasks, will not have access to it. This makes the admins-only option useful for sublists that track sensitive items, internal planning, or anything else you want to keep visible to leadership only. As with the other sharing options, this choice is made through the "Share with" field in the sublist setup dialog at the moment the sublist is created, and it cannot be adjusted afterward from a separate settings menu, so decide on admin-only access before you save the sublist.

Question 4

How do I share a sublist with only specific people in Quire?

Accepted Answer

To share a sublist with only certain people, create a new sublist and, under "Share with," select "Selected members." After choosing that option, pick the individual members you want to grant access to from the project's member list, then save the sublist. Only the members you selected will be able to view or open the sublist. Everyone else in the project, including people who are not on your list, will not see it at all. This option is useful when a task view is relevant to a smaller group, such as a specific team or a handful of people working on a particular set of tasks, rather than the whole project. Selecting members can only be done while creating the sublist, through the sublist setup dialog, so choose your list carefully before saving it.

Question 5

How do I share a sublist with an external team in Quire?

Accepted Answer

To share a sublist with an external team, create a new sublist and, under "Share with," select one of the available external teams instead of a member-based option. Then add tasks that are already assigned to that external team into the sublist, and save it. This lets the external team collaborate on those specific tasks without giving them visibility into the rest of the project. One important detail to keep in mind: once a task is added to an external team sublist, it is automatically assigned to that external team, so adding tasks to this type of sublist changes their assignment, not just their visibility. Because of this, only add tasks you actually intend to hand off to the external team, and double check assignments after saving if you are unsure.

Question 6

How do I create a private sublist only I can see in Quire?

Accepted Answer

To create a sublist that only you can see, create a new sublist and, under "Share with," select "Selected members," but do not select any members before saving it. Leaving the member list empty results in a private sublist that is visible only to you, not to any other project member, project admin, or external team. This stays true even if you send someone the link to the sublist. Because no one else was granted access when it was created, sharing the URL will not let them open it. This is useful for personal task lists, drafts, or planning views you want to keep to yourself while still working inside the same project as everyone else. As with all sublist sharing options, this setting is chosen once, in the setup dialog, when the sublist is first created.

Question 7

How do I share a sublist with clients who don't have a Quire account?

Accepted Answer

To share a sublist with clients or other people who don't have a Quire account, click the dropdown menu icon next to your project name and select "Share" from "More." In the Share menu, choose the specific sublist you want to share, select the view type such as Tree, Board, Table, or Timeline, set an expiry date, and optionally add a description. After confirming these settings, copy the generated link and send it to your clients. Anyone with the link can open and view the shared sublist without signing up for a Quire account, and access lasts until the link expires. This sharing method is only available on the Premium and Enterprise plans, so accounts on other plans won't see this option in the Share menu. More plan details are available on the pricing page.

Sublist Permissions in Quire Permalink

Create a Private Sublist

Frequently Asked Questions

How do I control who can see a sublist in Quire?

Can regular project members see an admin-only sublist in Quire?

What happens to tasks when I add them to an external team sublist in Quire?

Share a Sublist with Project Members

Share a Sublist with Project Admins

Share a Sublist with Selected Members

Share a Sublist with an External Team

Create a Private Sublist

Share a Sublist via a Public Link

Frequently Asked Questions

How do I control who can see a sublist in Quire?

Do external team members get access when I share a sublist with “Any members” in Quire?

Can regular project members see an admin-only sublist in Quire?

How do I share a sublist with only specific people in Quire?

What happens to tasks when I add them to an external team sublist in Quire?

Can someone access a private sublist if I share the link with them in Quire?

How do I share a sublist with clients who don’t have a Quire account?