Introducing Approval: Seek Authorizations for Tasks

Last updated: May 28, 2026

TL;DR: Quire's Approval feature turns "let me know when this is done" into a structured workflow with three actions (approve, reject, request changes), custom categories so different task types route differently, and a real audit trail on the task itself. Replaces Slack DMs that vanish into thread history with sign-offs you can find three months later. Available on Premium and higher plans.

Most approvals at most companies happen in the worst possible place: a Slack DM, a forwarded email, a hallway nod. Three months later, someone asks "who actually approved this?" and the answer is buried in a thread nobody can search. The decision was real; the trail isn't.

That gap is what governance teams call the audit trail problem, and it's why frameworks like SOX, ISO 27001, and most internal compliance programs require approvals be recorded against the artifact they apply to, not in a side channel. Quire's Approval feature is the small workflow that closes that gap inside your task list.

What is the Approval feature in Quire?

The Approval feature in Quire allows users to easily manage tasks that require formal approval. This new capability is integrated smoothly into your existing workflow, providing a clear and structured process for handling approval. With Quire Approval, users can approve, reject, or request changes to tasks, ensuring that all necessary actions are taken and recorded.

For a detailed guide on how to use Approval feature, please visit our guide.

Key Functions of the Approval Feature

1. Approve: When a task meets the necessary criteria or standards, users can approve it. This action signifies that the task is complete and satisfactory.
2. Reject: If a task does not meet the required standards, users can reject it. This action indicates that the task needs to be revised or abandoned.
3. Request Changes: If a task needs modifications before it can be approved, users can request changes. This action provides feedback and specifies what adjustments are needed.

Approval is exclusively made for Premium and higher subscription plans. More information can be found on our Pricing page.

How does Quire's approval compare to other PM tools?

Most PM tools eventually shipped some kind of approval pattern. They differ in whether the approval is task-scoped, whether categories route differently, and whether the audit trail is built-in.

The pattern: most PM tools support approval as an emergent behavior on top of their general task model. Quire treats it as a first-class workflow with its own actions (approve, reject, request changes) and its own settings (categories, requesters, approvers). The audit-trail question is the one that usually settles it for compliance-sensitive teams.

Why does approval matter to your workflow?

Approval are a critical component of many workflows, ensuring that tasks are reviewed and validated before they are finalized. This process is essential for maintaining an organization’s quality, compliance, and accountability.

By integrating the Approval feature, Quire helps you manage this process more efficiently, reducing the likelihood of errors and ensuring that all tasks meet the necessary standards.

If you are in Professional subscription plan and would like to use Approval, you can take advantages of the Approval Status Stream.

What kinds of approval categories can you create in Quire?

One of the standout features of Quire Approval is the ability to create different categories for approval. This flexibility allows users to tailor the approval process to fit the specific needs of different types of tasks.

For example, you can have a category for approving billing issues and another for PTO requests. This categorization helps in organizing and managing approvals more effectively, ensuring that each type of task is handled appropriately.

In the Project Settings, you can create different approval categories and appoint who can be the requesters and who can be the approvers.

For a detailed guide on how to use Approval category, please visit our guide.

Benefits of Approval Categories

1. Organization: By categorizing approvals, you can keep your tasks organized and easily accessible. This structure makes it easier to track the status of different types of approvals and ensures that nothing gets overlooked.
2. Custom Workflow: Different tasks may require different approval processes. With approval categories, you can customize the workflow for each type of task, ensuring that the right people are involved in the approval process.
3. Efficiency: Categorizing approvals can help streamline the workflow, making it more efficient. By having predefined categories, you can quickly route tasks to the appropriate approvers without having to manually specify the process each time.

Approval with Multiple Categories is exclusively made for Enterprise subscription plan. More information can be found on our Pricing page.

How do you use Quire's Approval feature step by step?

Using the Approval feature in Quire is straightforward. Here’s a step-by-step guide to get you started:

1. Create a Task: Start by creating a task that requires approval. This could be anything from a billing issue to a PTO request.
2. Set Approval Category: Assign the task to an approval category. You can choose from existing categories or create a new one that fits your specific needs.
3. Submit for Approval: Once the task is ready for review, submit it for approval. The task will be routed to the designated approvers for that category.
4. Review and Take Action: Approvers will receive a notification and can review the task. They can then choose to approve, reject, or request changes to the task.
5. Track Status: Monitor the status of your approvals in Quire notification panel. You can see which tasks have been approved, rejected, or need changes, and take further action as needed.

How does the Quire team use Approval in real work?

The Approvals feature is versatile and can be used in various scenarios across different industries. Here are a few examples of how this feature can be applied:

Finance Department Uses Approval Feature for Billing Issues

In the finance department, approvals are essential for managing billing issues, expense reports, and budget allocations. With Quire Approvals, you can create specific categories for each type of financial task, ensuring that all approvals are handled efficiently and accurately.

Human Resources Department Uses Approval Feature for PTO Requests

HR teams can benefit from using Quire Approvals for managing PTO requests, employee evaluations, and policy changes. By categorizing these approvals, HR can ensure that each request is reviewed by the appropriate personnel and that all necessary steps are followed.

Project Managers Use Approval Feature for Tasks Management

Project managers can use Quire Approvals to manage task completion, project milestones, and resource allocation. This feature helps ensure that all project components meet the required standards before moving forward, reducing the risk of errors and delays.

Frequently Asked Questions

What is the Approval feature in Quire?

A built-in workflow that lets a task require a formal approve, reject, or request-changes decision before it's considered complete. The decision is recorded on the task, not in a Slack DM.

What kinds of approvals does Quire support?

Any task type. You define approval categories per project (billing, PTO, marketing assets, engineering change requests) and set who can request and who can approve for each.

Which Quire plan includes Approval?

Premium and higher plans get the core feature. Multiple approval categories require Enterprise. The lighter Approval Status Stream is available on Professional.

How does Quire Approval differ from a Slack DM?

A Slack DM creates no audit trail on the task. Quire Approval attaches the decision, the approver, and the timestamp to the task itself, which is what you actually need three months later.

How do you set up an approval workflow?

Project Settings, create a category, define requesters and approvers, then submit eligible tasks via the approval action. The approver gets a notification, reviews, and approves, rejects, or requests changes.

Ready to stop chasing approvals in Slack?

Open a project in Quire, go to Project Settings, and create your first approval category. Pick the obvious one for your team first (marketing asset sign-off, design review, billing approval) and run two real approvals through it before configuring anything else. The first time you can answer "who approved this, when, and on which version" without scrolling Slack, you'll know why the audit trail matters.

Approval is available on Premium and higher Quire plans. Full details on the pricing page.