External Teams in Quire Permalink
An External Team allows you to outsource tasks to third-party collaborators without exposing your internal projects or sensitive data. External team members can only access the tasks assigned to them and may create and manage subtasks under those tasks.
External Teams are available on the Professional, Premium, and Enterprise plans. More information can be found on our pricing page.
Create an External Team
How do I create an External Team?
- Click the dropdown menu icon next to the project name.
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Select Edit members.
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In the External Teams section, click + Create new team.
- Enter a team name.
- Add members by entering their email addresses.
Note: External Team members count toward your organization’s total member seats. This affects subscription pricing when upgrading your plan.
How do I edit or delete an External Team?
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Edit a team: Hover over the team name and click the pen icon to add or remove members.
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Delete a team: Hover over the team name and click the trash icon.
Assign Tasks to an External Team
How do I assign tasks to an External Team?
- Click the assignee icon on a task.
- Select an External Team from the dropdown list.
Note: A task assigned to an External Team can still be assigned to internal project members.
External Team Permissions
What can External Team members see and do?
External Team members have restricted access based on their assigned permission role. They can only view and manage tasks assigned to them and cannot access unrelated project data.
Below is an overview of permissions by role:
| Admin | Normal | Limited | Guest | |
|---|---|---|---|---|
| Member management Invite members to the External Team, manage member’s permission |
V | |||
| Manages project tags Create, edit and delete tags in the projects |
V¹ | V¹ | ||
| Manage project’s statuses² Create, edit and delete statuses in the projects |
||||
| Change statuses Complete and change tasks’ statuses |
V | V | V³ | |
| Schedule Manage start, due, priority |
V | V | V⁴ | |
| Assign Manage assignees |
V | V | V⁴ | |
| Install apps | V | V | ||
| Edit Add and edit any subtasks to assigned tasks (including task’s name, description, attachments, and tags), add and remove sublists |
V | V | ||
| Edit with limitations Add subtasks to assigned tasks, edit assigned tasks, write comments to any tasks |
V | V | V⁵ ⁶ ⁷ | |
| Delete tasks Delete tasks created by External Team members |
V | V | V⁸ |
Note:
¹ Tags can only be deleted if created by the same External Team.
² Project status management is not available to External Teams.
³ Status changes are allowed only for tasks assigned to that member.
⁴ Scheduling and assignment changes (status and priority) apply only to assigned tasks. Cannot edit the task’s assignee.
⁵ Comments can be edited or deleted only by their author.
⁶ Task name and description edits apply only to assigned tasks or if created by that member.
⁷ Tag changes apply only to assigned tasks or if created by that member.
⁸ Tasks can be deleted only if created by that member.
You can customize permission roles in Organization Members settings. Learn more about permission roles and organization member management.
Frequently Asked Questions
Why can’t I add more External Team members after upgrading?
Quire subscriptions are calculated based on the total number of member seats per organization. External Team members count toward this total.
For example, if your organization has 6 internal members and 2 External Team members, you must purchase 8 seats when upgrading—regardless of team type.
