Track Time
Time Tracking is only available in the Professional, Premium, Enterprise plans. More information can be found on our pricing page.
Overview
When it comes to managing the time spent on each task, each team member can start their own timer or manually enter a time entry for the task. The project manager can later navigate to our Time Report and Timesheet view to get a detailed report and analysis of the team member’s total working hours. With these insights, he or she can actively control and manage the team’s workload and also identify the tasks where the team can improve upon.
In Quire, there are two types of timers you can track the time with: the Stopwatch and the Pomodoro timer. Scroll down to read more.
Stopwatch timer
The Stopwatch timer lets you time the total time spent on a specific task automatically. Each time you press start and stop on the timer, a time entry will be saved for that task.
There are two ways to start a Stopwatch timer. The first way is to click on the + icon in the upper right corner of your workspace and select Track time.
Pick the task and select the Stopwatch timer. You can add notes and mark it as Billable.
Note: When you mark an entry as billable or add a note, a dollar sign or a note icon will appear next to the time entries and in the time reports for your reference. Hover over the icons to see more detailed information.
The second way is to press Space on your keyboard to open up the tasks’ detail panel directly and click Start Timer.
Tip: You can also press X to start a time tracking session for a task.
Note: If you are unable to find the Start timer option in the detail panel, first navigate to the +Add or edit field option and toggle on Start timer.
Click Start to start the timer. The timer will also appear in the upper right corner for quick access when you close the timer’s popup window.
Tip: When tracking time in Quire, it allows you to change from Stopwatch timer to Pomodoro timer or vice versa. Just click on the timer clock.
You will see the person who started the timer on the left hand side of the task name in the main panel.
To stop the timer, click on the red stop button in the popup timer window or in the upper right corner or in the task’s detail panel.
Pomodoro timer
Quire integrated the time tracking feature with a built-in Pomodoro timer, which allows you to time your tasks in 25 minute sessions. After a 25-minute session is up, you can take a short 5-minute break. After four 25-minute sessions are done, you can take a long break.
This method will let you work in short intervals, which makes sure you are consistently productive. The regular breaks in between will also keep you motivated throughout the entire day.
To start a Pomodoro timer, click on the + icon in the upper right corner of your workspace and select Track time.
Pick the task that you would like to track the time of and select the Pomodoro timer. You can add notes and mark it as Billable.
Note: When you mark an entry as billable, a dollar sign will appear next to the time entries and in the time reports for your reference.
The second way is to press Space on your keyboard to open up the tasks’ detail panel directly and click Start Timer.
Tip: You can also press X to start a time tracking session for a task.
Note: If you are unable to find the Start timer option in the detail panel, first navigate to the +Add or edit field option and toggle on Start timer.
Click Start to start the timer. The timer will also appear in the upper right corner for quick access when you close the timer’s popup window.
When one 25-minute Pomodoro session is up, a dot will appear at the bottom. This means you should take a short break. When four dots are filled, you can take a longer break.
Tip: When tracking time in Quire, it allows you to change from Pomodoro timer to Stopwatch timer or vice versa. Just click on the timer clock.
You will see the person who started the timer on the left hand side of the task name in the main panel.
To stop the timer, click on the red stop button in the popup timer window or in the upper right corner or in the task’s detail panel.
Manually add a time entry
Apart from starting a timer (Stopwatch or Pomodoro), you can also manually add a time entry for a task. In cases where you always forgot to start the timer for your task, this allows you to enter time durations after the task activity has already been finished.
Navigate to a task’s detail panel and click open the time tracking section. Click Add new entry and enter the time tracking information.
Tip: Press Tab to quickly move between different fields. Shift + Tab lets you move back to the previous field.
View time entry details
Head over to the task’s detail panel and click open the time tracking section. All the entries by every member will be listed out here or you can switch to the time reports for the same details as well.
Tip: You can set it to not display the seconds when tracking time for your task. Navigate to the Project Settings > Date & time and unselect the option for Always display seconds when set time tracking.
To edit or delete a time entry, hover over an entry for the More Options icon to appear.
Tip: Press the I (or ⌥ for Mac) to toggle on the Advanced mode. In this mode, the total time spent (including the time for subtasks) will appear next to the name of the task in the main panel. You can hover over the time tracking icon for more information.
Add estimate time
You can set up an estimated time for each task. Navigate to a task’s detail panel and click open the time tracking section. You can find the + Add below the total time spent.
To edit and delete the estimated time, hover over the time and click More Options icon to select from the dropdown menu.
After an estimated time is set, it will appear in the time tracking section title for easy referencing.
Tip: Press the I (or ⌥ for Mac) to toggle on the Advanced mode. In this mode, the total time spent (including the subtasks time spent) and estimated time if any will appear next to the name of the task in the main panel. You can hover over the time tracking icon for more information.
