Smart Folders in Quire Permalink

Smart Folders let you group and review projects from multiple organizations in one place. Unlike regular folders, Smart Folders are not limited to a single organization.

They’re ideal when you:

  • Work across multiple organizations
  • Need a unified task view
  • Want faster project navigation

Smart Folder hierarchy across multiple organizations

Note: Smart Folders are available only in Tree, Table, Timeline, Calendar, and Time Tracker views.

Once created, Smart Folders appear in the left sidebar of your Quire workspace.

Smart Folder displayed in Quire sidebar

Tip: You can rearrange sidebar sections by dragging and dropping them.

Create and Use Smart Folders

Creating a Smart Folder

  1. Click the + icon in the upper-right corner of the sidebar.

  2. Select Add smart folder. Create a new Smart Folder from sidebar menu

  3. Choose the projects you want to include. Select projects to add to Smart Folder

  4. Confirm to create the Smart Folder.

Tip: The maximum number of projects allowed in a Smart Folder is based on the organization with the highest subscription plan among the selected projects.

Read more on our blog about Smart Folders.

  1. Click the project name at the top of the Smart Folder view.
  2. You’ll be taken to the first task in that project.

Navigate directly to a project’s tasks from Smart Folder

Opening a Project

  1. Click the project name in the main panel.
  2. Quire will open that project immediately.

Open a project directly from Smart Folder main panel

Share and Manage Smart Folder Access

Sharing Access

You can share a Smart Folder with members, but they can only see projects they already have permission to access.

  1. Click the member profile pictures on the Smart Folder Overview page. Open Smart Folder members via profile pictures

  2. Or click More options icon on the Smart Folder Overview page and select Edit members. Edit Smart Folder members from more options menu

  3. Or click the dropdown menu next to the Smart Folder name and select Edit members. Invite members to Smart Folder from dropdown menu

Permission Roles

Smart Folders have three fixed member roles:

  • Admin: Can manage project list, members, and Smart Folder settings
  • Normal: Can manage the project list but cannot edit members or delete the Smart Folder
  • Limited: Can work on tasks in permitted projects but cannot edit projects or Smart Folder settings


Permission overview:

R = Read, E = Edit, D = Delete

  Admin Normal Limited
Project list R, E, D R, E R
Members Management R, E, D R R

Note: Smart Folder roles are not customizable.

Manage Smart Folders

Deleting a Smart Folder

  1. Click the dropdown menu next to the Smart Folder name.
  2. Select Delete.

Delete a Smart Folder from dropdown menu

Note: Deleting a Smart Folder does not delete the projects inside it.

Add Content to Smart Folders

Creating a Sublist

To create a sublist:

  1. Click the + icon under the Smart Folder name.
  2. Select Add sublist.
  3. Enter a name and choose an icon.
  4. Set access permissions.

create sublists for smart folder

Tip: Press L to create a sublist instantly.

Creating a Document

To create a document:

  1. Click the + icon under the Smart Folder name.
  2. Select Add document.
  3. Name the document and choose an icon.
  4. Set access permissions.

Create a document inside a Smart Folder

Creating an Insight

Creating insights for Smart Folders is only available in the Professional, Premium, Enterprise plans. More information can be found on our pricing page.

To create an insight:

  1. Click the + icon under the Smart Folder name.
  2. Select Add insight.
  3. Enter an insight name and choose an icon.
  4. Set access permissions.

Create an insight inside a Smart Folder

Frequently Asked Questions

What is a Smart Folder in Quire?

Groups projects from multiple organizations into one view. Unlike regular folders, Smart Folders are not limited to a single organization.

What views are supported in Quire Smart Folders?

Tree, Table, Timeline, Calendar, and Time Tracker views only.

How do I create a Smart Folder in Quire?

Click the + icon in the upper-right corner of the sidebar, select Add smart folder, choose the projects to include, and confirm.

How many projects can I add to a Quire Smart Folder?

The limit is determined by the organization with the highest subscription plan among the selected projects.

How do I share a Smart Folder with other members in Quire?

Click the member profile pictures on the Overview page, or use the dropdown menu next to the Smart Folder name and select Edit members. Shared members can only see projects they already have access to.

Which Smart Folder role should I assign to a collaborator who only needs to view tasks?

Use Limited — they can work on tasks in permitted projects but cannot edit projects or Smart Folder settings. Smart Folder roles are fixed and not customizable.

How do I delete a Smart Folder in Quire?

Click the dropdown menu next to the Smart Folder name and select Delete. Deleting a Smart Folder does not delete the projects inside it.

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